Base Coordinator- Central African Republic

Base levaquin Coordinator- Central African Republic

Work Base: Bocaranga (North West CAR) – with responsibility for operations in Bocaranga, Koui and Ngaoundaye sub prefectures

Responsible to: Country Director

Duration: 6-12 months

Start date: May 2016

Fee: USD3000-3500 per month pending experience

 

The Base Coordinator is directly responsible for programme implementation and management of the MENTOR base in the sub prefecture of Bocaranga (North Western CAR) including overseeing the medical activities in the area. The base coordinator reports to the Country Director.

 

The main responsibilities of this post are as follows:

 

  1. Security Management

In close collaboration with the CD, the base coordinator is responsible for overall security management:

  • Ensure solid networking and in depth and regular information collection on the situation in and around the area of responsibility.
  • Oversee that security related logistical support for the operations is functional.
  • Brief the CD on a daily basis on the security situation in the area of responsibility and provide input to the MENTOR Initiative security guidelines for CAR as requested by the CD.
  • As per instructions from the CD, oversee and manage any security incidents in the area of responsibility – including evacuation or hibernation.
  • Ensure the strict respect of general security rules (vehicle usage, curfew, appropriate behaviour etc) by all MENTOR team members present in the base of his/her responsibility.

 

  1. Maintenance of the Bocaranga base

The Base Coordinator is directly responsible, with the full support of the logistics coordinator, for the efficient maintenance of the field base. This includes among others:

  • In close collaboration with the CD and the logistics coordinator, equip as appropriate and according to budget available. This includes energy supply, communication, security and other infrastructure (furniture).
  • In close collaboration with the CD and the Medical Coordinator, recruit local staff required for the base as required (certain field staff positions may have to be recruited from Bangui).
  • With the approval from the CD, maintain and improve the base as needed and in accordance with budget available.

 

  1. Programme support:

With technical support from the Medical Coordinator, the Base Coordinator is responsible for organising and supervising malaria and other disease control activities in the target area. This includes:

  • Under the direct management of the Medical Coordinator, selection, recruitment and training of Community Health Workers (CHWs).
  • Under the direct management of the Medical Coordinator, participate in the evaluation and selection of health facilities to be supported by MENTOR Initiative – including organising for trainings and supervision of health facility staff.
  • In close collaboration with the Medical Coordinator, assure overall programme implementation, monitoring, evaluation and learning processes.
  • Ensure an efficient supply chain of commodities for the CHWs and the health facilities.
  • Direct line management of MENTOR employed national medical supervisors and ensure that work schedules and action plans are developed and adhered to.
  • Active participation in individual and supervisory sessions
  • Close collaboration with other health stakeholders in the target area.

 

  1. Operational support:

With support from the Logistics Coordinator, the Finance Coordinator and the CD, the Base Coordinator ensures that the base for which he/she is responsible operates on the basis of MENTOR’s existing standardised systems and procedures within all aspects of operational support:

  • Assist the Finance Coordinator and the CD with the proper implementation of MENTOR finance field systems to ensure that timely and accurate financial reporting is sent to the team in Bangui as required as well as oversee adequate cash flow and regular follow up on budget expenditure and planning.
  • Oversee that standard MENTOR administrative procedures and forms are adhered to and used for regular administrative matters and, in particular, in regards to the initial set up of the field base including registration of the organisation and/or setup of MoUs with relevant local authorities.
  • In close collaboration with the Logistics Coordinator and the CD, ensure proper implementation of logistics procedures for warehousing and asset management, fleet and fuel management, communications systems and maintenance, local procurement and overall programme logistics support for programme activities.
  • With the assistance from the Finance Coordinator and the CD, ensure that HR management systems for the MENTOR mission in Central African Republic are adhered to through transparent recruitment procedures, respect of internal rules and regulations, performance reviews, complaints systems, salary scale, local payroll etc.
  • With support from the CD, overall responsible for the respect and adherence by expat and local team members present in the base to the MENTOR code of conduct including policies in regards to sexual harassment.

 

  1. Communication
  • Internal:
    • Organise regular general team meetings, technical meetings as well as operational support meetings
    • Provide input to MENTOR internal situation reports
  • External:
    • Assist the CD with field related information for external reports and/or donor proposals.
    • Participate in external meetings related to general or security context in the areas of responsibility.
    • Organise and participate in technical meetings with health stakeholders in the target area.
    • Ensure a transparent and efficient exchange of data, context reports etc with relevant stakeholders.
    • Provide support during agreed media related field visits as required by the CD

 

 

  1. Other
  • From time to time and as requested work with MENTOR Initiative Grants Management Team to share best practice across the organization.
  • Includes the possibility of transfer to another similar post in another MENTOR Initiative country programme within the period of this contract agreement.
  • Any other duties as may be assigned by the CD and agreed with the Programme Manager.

 

Job Requirements:

Relevant tertiary level degree or significant relevant experience in coordination of humanitarian programmes within health and/or community based interventions.

At least three years of experience in a similar position in humanitarian emergency missions

Proven experience in managing teams in the field in insecure environments

Experience in overseeing and managing budgets and administration systems

 

Fluent French required (written and oral)

Good English required (written and oral)

 

Excellent team worker and communications skills

Disciplined

Proven capacity to train others

Flexible and willing to learn

Practical, hands on approach

Ability to work long hours

Honest, conscientious and reliable

Driver’s license B required

Send CV and letter of motivation to recruitment@mentor-initiative.net and helle@mentor-initiative.net