TERMS OF REFERENCE: Consortium Coordinator, Central African Republic
Position Title: Consortium Coordinator
Base: Bangui, regular travel to field locations for all Consortium partners across the country
Reporting to: MENTOR Country Director and MENTOR HQ Programme Manager
Duration: 12 months
Start date: June 2018
Fee: 3,500 USD – 3,800 USD / month
Send CV and letter of motivation to [email protected]. Applications sent without a letter of motivation will not be considered
The MENTOR Initiative (MENTOR) is a “not for profit”, charitable, non-governmental organization devoted to reducing death and suffering from malaria and other Vector Born Diseases in humanitarian crises. MENTOR is currently providing ongoing emergency support to the most vulnerable communities in Liberia, Angola, Kenya, South Sudan, the Central African Republic (CAR), Syria and Southern Chad. MENTOR has worked in CAR since 2008, instigating an effective and innovative community healthcare approach across the North West of the country. This approach allows for primary healthcare to be delivered in locations in the most remote rural communities.
Overall Job Purpose:
In October 2016, MENTOR became the Lead Agency of a DFID-funded consortium of 4 INGOs focused on improving healthcare delivery across four prefectures in CAR. The current Consortium is being funded for 24 months (until end September 2018). The Phase III will be developed during the period between June and December 2018.
The Consortium Coordinator is part of the lead agency’s country management team. The Consortium Coordinator will act as the focal point for the Consortium. She/he acts as lead representative for the Consortium as a whole and as required at humanitarian coordination meetings and meetings involving relevant Ministries, UN agencies and INGO’s coordination bodies. She/he acts as a liaison for donor and government authorities in country. She/he manages and represents a Consortium Coordination team from the programme perspective. She/he is the overall Phase II process manager of the DFID-funded consortium. The Consortium Coordinator works very close with the Consortium Finance and Compliance Manager.
This Consortium Team is led by the Consortium Coordinator and the Consortium Finance and Compliance Manager and consists of the MENTOR Health Program Coordinator, the Deputy Health Programme Coordinator supported by the Program Manager and Regional Grants Manager (both Managers based at HQ level). The Consortium Team supports and collaborates with a Steering Committee comprising of the Country Directors of Consortium partner organizations as well as technical working groups made up of focal points from each partner agency. The Consortium Coordination team is responsible for the overall implementation of the grant and its project cycle, in compliance with donor and government guidelines. The Consortium Coordination team will be responsible for ensuring that the project is implemented according to the approved proposal, adhering with donor and local government guidelines and in an impactful and effective manner.
The main responsibilities of this post include:
- Ensure that all aspects of the project are implemented effectively, according to the donor proposal and taking into account the key needs and wants of all involved stakeholders
- Create an effectively working relationship between the Consortium Coordination Team and the Consortium Steering Committee, ensuring joined-up thinking and a harmonized approach to program strategy and delivery of quality healthcare across CAR through regularly meetings (which the Consortium Coordinator will chair), involving the Ministry of Health and other stakeholders where necessary
- Create and distribute realistic and pragmatic work plans, ensuring that consortium partners are on the same page, and support their implementation, in close cooperation with the Consortium Team
- Work to ensure that DFID principles are used throughout the Consortium’s implementation, including but not limited to their Value for Money framework and their Smart Rules
- Cooperate with the MENTOR Finance Coordinator and the HQ based Consortium Finance & Compliance Manager to ensure that the program stays as per designed budget
Consortium Technical Support:
(In close collaboration with the MENTOR Health Programme Coordinator with his/her Deputy and HQ Programme Manager)
- Monitor high-quality technical inputs provided by the MENTOR Deputy HPC and the HQ Programme Manager with the Grants Manager as well as technical focal points from partner organizations throughout the Consortium implementation process, including but not limited to program design, program implementation, and monitoring & evaluation
- Work to ensure the sharing of knowledge and best practices across the Consortium, ensuring that the Consortium makes the most out of each partner’s areas of expertise and that synergies are applied as planned in the grant, in close cooperation with the delegate HPC
- Ensure that all internal and external reporting requirements are clear as per the established work-plan, and that they are consistently met in line with required DFID / MENTOR formats. This includes required input from HQ level within the partner organizations
- Understand DFID principles including their Value-for-Money framework and ensure that they are enacted across the Consortium project
- With direct support from the Deputy HPC, the HQ Programme Manager and the Grants Manager, encourage capacity building across the Consortium, particularly trying to upskill members of national staff
- Ensure the continuation of the program risk register, updating where new risks emerge, and work with the Consortium Coordination Team and the Consortium Steering Committee to ensure that risks are mitigated as much as possible
- Follow (and improve where necessary) the framework for the constant monitoring of program progress through regular, harmonized data collection and analysis of key indicators – ensuring that processes and results are properly documented
- With direct support from the Deputy HPC, facilitate shared and constant lesson learning processes across the Consortium and throughout the Consortium project period
- Coordinate the preparation and final compilation of program reporting to the donor (quarterly reports, Reinforcement Team Visit reports, Security Updates among others) other consortium members and any other stakeholders as required through a viable liaison with relevant focal points from each partner and within the Consortium Coordination Team to produce high-quality reports adhering to reporting schedules
- This will involve the building of working relationships with focal points from each partner organization and creating a collaborative atmosphere
- The Consortium Coordinator will also be required to provide any support as needed by the MENTOR Finance Coordinator and the HQ Finance & Compliance Manager in the preparation of the financial reports
- Collate and prepare any documentation required for any program modifications, amendments, extensions etc. for donor or government approval
- Responsible for timely and detailed communication of all security incidents within the operational area of the Consortium to the MENTOR HQ based Consortium Manager and to DFID representatives.
- Contribute to the preparation and development of the final proposal for the Phase III of the Consortium, taking into account all the partners inputs and lessons learned, the DFID feedback from the Phase I and Phase II as well as the Evaluation Reports.
- Work together with the MENTOR CD as the main representative of the lead agency in the country, and act as the focal point and representative for the Consortium in-country, with all stakeholders including any DFID representatives that are visiting the country
- Develop close working relationships with other in-country partners, including but not limited to: The Ministry of Health, other government ministries, other health consortia (a.o Bekou), the CCO or other NGOs and UN agencies
- Present the Consortium’s objectives and achievements at any relevant times
As The MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programs goals and aims. This includes the possibility of transfer to another similar post across MENTOR country programs within the period of this contract agreement.
- Relevant experience in programme management
- Highly knowledgeable of logical frameworks, proposal development, M&E and reporting
- Advanced skills in Excel is an asset
- Experience in community-level Healthcare programmes is an asset
- Solid experience with operations in insecure and volatile environments
- Organised, self-starter, able to build and maintain partnerships
- Experience in coordinating projects with multiple stakeholders; proven capacity to coordinate the Consortium Partners (from Country Directors to technical leads)
- Flexible and willing to learn
- Excellent team worker and communications skills
- Practical, hands on approach
- Fluent French and in English (written and oral)
- Familiarity with NGO working environments and standard procedures.
- Familiarity with DFID-funded projects is an asset
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