Consortium Coordinator- Central African Republic
Position Title: Consortium Coordinator
Base: Bangui, regular travel to field locations for all Consortium partners across the country
Reporting to: MENTOR Country Director and MENTOR HQ Consortium Manager
Start date: September 2016
Duration: 12 months
Closing date: Until suitable candidate is found
Fee: 3200-4000 USD per month depending on experience
Applications sent without a letter of motivation will not be considered
The MENTOR Initiative (MENTOR) is a “not for profit”, charitable, non-governmental organization devoted to reducing death and suffering from malaria and other Vector Born Diseases in humanitarian crises. MENTOR is currently providing ongoing emergency support to the most vulnerable communities in Liberia, Angola, Kenya, South Sudan, the Central African Republic (CAR), Syria and Southern Chad. MENTOR has worked in CAR since 2008, instigating an effective and innovative community healthcare approach across the North West of the country. This approach allows for primary healthcare to be delivered in locations in the most remote rural communities.
Overall Job Purpose:
From October 2016, MENTOR will become the Lead Agency of a DFID funded consortium of 4 NGOs focused on improving healthcare delivery across four prefectures in CAR. The consortium is being funded for 24 months.
The Consortium Coordinator is part of the lead agency’s country management team. The Consortium Coordinator will act as the focal point for the Consortium. She/he acts as lead representative for the consortium as a whole as required at humanitarian coordination meetings and meetings involving relevant Ministries, UN agencies and INGO’s coordination bodies. She/he acts as a liaison for donor and government authorities in country. She/he manages and represents a Consortium Coordination team.
This Consortium Team consists of a Consortium Finance Officer, the MENTOR Medical Coordinator and a Technical Placement. It supports and collaborates with a Steering Committee comprising of the Country Directors of Consortium partner organisations as well as technical working groups made up of focal points from each partner agency. The Consortium Coordination team is responsible for the overall implementation of the grant and its project cycle, in compliance with donor and government guidelines. The Consortium Coordination team will be responsible for ensuring that the project is implemented according to the approved proposal, adhering with donor and local government guidelines and in an impactful and effective manner.
The main responsibilities of this post include:
- Ensure that all aspects of the project are implemented effectively, according to the donor proposal and taking into account the key needs and wants of all involved stakeholders
- Create an effectively working relationship between the Consortium Coordination Team and the Consortium Steering Committee, ensuring joined up thinking and a harmonized approach to programme strategy and delivery of quality healthcare across CAR through regularly meetings (which the Consortium Coordinator will Chair), involving the Ministry of Health and other stakeholders where necessary
- Create and distribute realistic and pragmatic work plans, ensuring that consortium partners are on the same page, and support their implementation
- Work to ensure that DFID principles are used throughout the consortium’s implementation, including but not limited to their Value for Money framework and their Smart Rules
- Lead the oversight of the financial aspects of the program, including monitoring the overall budget. Manage the Consortium Finance Officer to ensure that the program stays as per designed budget and that partner finance teams understand the consortium’s finance requirements
Consortium Technical Support:
(In close collaboration with the MENTOR Medical Coordinator and the MENTOR HQ based Technical Advisor)
- Provide high-quality technical inputs throughout the consortium implementation process, including but not limited to program design, program implementation and monitoring & evaluation
- Work to ensure the sharing of knowledge and best practice across the consortium, ensuring that the consortium makes the most out of each partner’s areas of expertise and that synergies are applied as planned in the grant
- Ensure that all internal and external reporting requirements are clear as per the established work-plan, and that they are consistently met in line with required DFID / MENTOR formats. This includes required input from HQ level within the partner organisations
- Understand DFID principles including their value-for-money framework and ensure that they are enacted across the consortium project
- Engage in capacity building across the consortium, particularly trying to upskill members of national staff
- Develop a program risk register, updating where new risks emerge, and work with the Consortium Coordination Team and the Consortium Steering Committee to ensure that risks are mitigated as much as possible
- Create a framework for the constant monitoring of program progress through regular, harmonized data collection and analysis of key indicators – ensuring that processes and results are properly documented
- Facilitate shared and constant lesson learning processes across the consortium and throughout the consortium project period
- Coordinate the preparation of the program reporting to for the donor, other consortium members and any other stakeholders as required. This will involve working with relevant focal points from each partner and within the Consortium Coordination Team to produce high-quality reports to schedule
- This will involve the building of strong relationships with focal points from each partner organisation and creating a collaborative and harmonious atmosphere
- The Consortium Coordinator will also be required to provide any support as needed by the Consortium Finance Officer and HQ Finance & Compliance Manager in the preparation of the financial reports
- Collate and prepare any documentation required for any program modifications, amendments, extensions etc. for donor or government approval
- Responsible for timely and detailed communication of all security incidents within the operational area of the Consortium to the MENTOR HQ based Consortium Manager
- Act as the focal point and representative for the consortium in-country, with all stakeholders including any DFID representatives that are visiting the country
- Develop close working relationships with other in-country partners, including but not limited to: The Ministry of Health, other government ministries, country security forces, other NGOs and UN agencies
- Present the consortium’s objectives and achievements at any relevant times
- Significant and demonstrable senior program management experience in an international NGO or similar organisation
- Strong experience of managing complex projects, including multiple stakeholders with tight deadlines
- Demonstrable experience of working in fragile and insecure environments
- Excellent communication skills, with an ability to bring people together and collaborate to generate great results
- Proven reporting skills, with an ability to think analytically and ensure that all stakeholders feel involved in, passionate about and proud of the work that the consortium does
- Fluent in both written and spoken French (the main in-country language) and English (the main reporting language for the Consortium)
- A post-graduate degree in a relevant subject – including but not limited to development studies, public health, social sciences, disaster studies etc.
- Experience of having worked within CAR
- Experience of working on DFID funded projects and a strong understanding of DFID wants and requirements
- Experience of having managed a consortium of international NGOs
As The MENTOR Initiative is working in a constantly changing humanitarian aid environment, reasonable specific work duties may be requested that may not fit into the above job description, but which will help promote over all programs goals and aims. This includes the possibility of transfer to another similar post across MENTOR country programmes within the period of this contract agreement.