Consortium Finance Coordinator

TERMS OF REFERENCE: Consortium Finance Coordinator (100% FTE)

Overall Job Purpose: The MENTOR Initiative is the lead agency of the UK’s Department for International Development (DFID) funded Consortium of INGOs focused on improving healthcare delivery across a select group of regions in the Central African Republic (CAR). The Consortium Finance Coordinator will work within a robust Consortium Coordination team alongside a Consortium Coordinator to ensure effective management and delivery of the Consortium aims and objectives. The Consortium Finance Coordinator will, with oversight and support from the Grants Manager at HQ in the UK, ensure the financial integrity of the Consortium, oversee Consortium partners to guarantee timely and high-quality donor-reporting and work with the Consortium Coordinator and Consortium partners to ensure the application of rigorous compliance standards.

The main responsibilities of this post include:

Consortium Financial Management:
• Coordinate all in-country financial aspects of this multi-year, multi-million-pound project with partners
• Ensure that all financial field data is received on time monthly and quarterly
• Work with the HQ Grants Manager to complete the consolidation of the quarterly financial reports
• Assist the HQ Grants Manager and team to ensure compliance with all legal aspects of the Accountable Grant Agreement between DFID and MENTOR and sub-agreements between MENTOR and partners
• Work with the Consortium Coordinator and partner Logistics teams to explore ways of integrating DFID’s Value for Money (VfM) into procurement, project delivery and reporting

Consortium Financial Integrity:
• Scrutinise partner forecasts and financial reports with a view to monitoring burn rates and identifying any irregularities
• Participate in monthly HQ-led conference calls with the country team looking at finances, workplans and forecasts
• Identify any partner training needs or areas for support, provide guidance to partners on how to improve and seek celebrex input from HQ
• Examine partner paperwork in field to ensure that all processes and procedures are adhered to
• Ensure that all suppliers across the Consortium are subject to relevant security checks including but not limited to the following: OFAC check, UN check, SAM check

Consortium Administration:
• Act as the focal point for all in-country financial requests from partners
• Where necessary, and in collaboration with the Consortium Coordinator, liaise with Government Ministries and local parties on aspects relating to the financial management of the Consortium
• Provide backstopping support to the MENTOR finance team in-country
Consortium Support:
• Take part in all Consortium Coordination meetings in-country and communicate any relevant actions or suggestions to the HQ Grants Manager
• Meet with the financial teams from partner organisations at least monthly and ensure weekly communication to troubleshoot any issues and identify areas for increased harmonisation of approach
• Track lessons learnt in finance and compliance and share these regularly with partners
• Work with partner organisations to track their progress in implementing the recommendations of the 2017/2018 internal audit reports
• As required, travel to partner field sites in CAR to ensure the financial integrity of their systems and processes

The MENTOR Initiative is working in a constantly changing humanitarian aid environment. As such, reasonable specific work duties may be requested that do not feature in the above Terms of Reference.

Person specification:
– Qualified or part-qualified accountant
– Several years’ experience in similar positions
– Experience working for an INGO in a humanitarian setting
– Fluent in English and French desirable
– Experience working in a Consortium lead role desirable

Duration: Six months with potential to extend depending on funding and performance
Start date: 1st October 2018
Location: Bangui, Central African Republic