Field Medical Coordinator – Central African Republic
Job Title: Field Medical Coordinator
Work Base: MENTOR bases in the North West CAR.
Responsible to: Hierarchically under the MENTOR Initiative Base Coordinator and functionally under the Country Medical Coordinator
Duration: 6-12 months
Start date: Asap
Closing date: until suitable candidate is found
Fee: 3000-3500USD per month depending on experience
Applications sent without a letter of motivation will not be considered
The Field Medical Coordinator is responsible for all the medical aspects of MENTOR’s operational response with emphasis on support to MENTOR supported Community based Healthcare Workers (CHWs) and health posts in his/her area of responsibility. He/she line manage the field medco assistant, the pharmacy manager and the supervisors in the Paoua base. Under the technical line management of the Country Medical Coordinator (but hierarchically line managed by the Paoua base coordinator), he/she guarantees the appropriate implementation and management of medical aspects of MENTOR programmes in his/her area of responsibility and ensures the achievement of the objectives as per donor agreements and logical frameworks.
The main responsibilities of this post include the following:
Technical support to health posts
- With support from the Country Medical Coordinator, organise and prepare training sessions (initial and refresher) for clinical staff in the supported health facilities. The curricula for these trainings will cover case management of frequent pathologies in the target area including care-taking of referred (severe) cases from the MENTOR supported Community Health Worker network. Pre and post tests are to be included in the training sessions
- Elaborate and distribute tools (decision making trees) to facilitate differential diagnosis for the clinical staff.
- Coordinate and participate in regular supervisory visits to the supported health posts with the specific objective of ensuring the provision of quality care to patients
Technical support to CHW network
- As required and in close collaboration with the Country Medical Coordinator and the Base Coordinator, assist with the recruitment of new Community Health Workers (CHWs) in the areas of his/her responsibility. This includes identification as well as training and equipping the CHW.
- With the assistance of a team of locally recruited programme supervisors and in close collaboration with the Country Medical Coordinator, organise and implement onsite technical training and oversee general performance of CHWs.
- In collaboration with the Logistics Coordinator, the Base Coordinators and the Country Medical Coordinator, responsible for overseeing proper management of the MENTOR stock of drugs and small medical equipment for the targeted health facilities and CHWs.
- Ensure clear storage and labelling of drugs and medical supplies from different donor sources for accountability purposes.
- In order to avoid stock ruptures at health facility level and within the CHW network, organise for regular supplies of drugs based on consumption records and rational usage of the drugs provided.
- Closely monitor consumption of tracer drugs for stock rupture.
- Assist the Country Medical Coordinator in preparing national and international medical orders.
- In collaboration with the Country Medical Coordinator, set up required mechanisms in order to ensure efficient referral mechanisms. In addition to facilitate the physical transport of patients referred by CHWs, this includes the set-up of referral documents to allow for efficient care-taking at referral level and tracing of referred patients.
- Organise for the participation of health facility staff and/or District/Regional level MoH coordination staff in supervisory visits of the MENTOR supported CHW network.
- Organise for regular internal and external technical meetings to coordinate and follow up on efficiency of referral mechanisms.
- In close collaboration with the Country Medical Coordinator, the Prevention Coordinator and the Base Coordinator, ensure that prevention activities are fully integrated into the support to health facilities and CHWs: General IEC (provision of sensitisation tools at clinic level etc), LLIN distribution, Indoor Residual Spraying campaigns (IRS) etc.
Monitoring and evaluation
- Directly responsible for timely collection and analysis of statistics from the supported health facilities and CHW network.
- Effective monitoring and analysis of data from Health Facilities and CHWs to identify areas in need of targeted training and supply activities.
- On the basis of the statistics analysed, makes reports and recommendations to the Country Director and the Country Medical Coordinator.
- Assist in conducting malaria prevalence, anaemia, other clinical monitoring surveys, disease mapping and baseline data collection surveys.
Reporting / Proposal writing
- Prepare monthly reports on the progress in health facility support activities and relevant indicators for MENTOR line management and the National Health authorities.
- As required, advise and assist the mission Medical/Technical Coordinator in the drafting of (budget) proposals.
- Assist the Country Director and the Country Medical Coordinator with technical aspects of writing donor reports so that these are prepared and submitted in a timely manner, as per the grant agreements.
- Participate in the elaboration of regular internal situation reports (‘sitreps’) for subjects directly related to his/her responsibilities.
- Ensure close collaboration with other health NGOs working in the target areas.
- Represent The MENTOR Initiative at district/regional level medical / technical meetings with the government, NGO partners and donors when required.
- Stimulate positive interaction and keep good relations with all partners.
- Develop strategies in collaboration with other stakeholders and the regional health authorities on capacity building at the peripheral level of the health care structure.
- Collaborate with staff from the National Health Structure at regional level on the implementation of the programme activities.
- Collaborate with all stakeholders in the health sector at regional level on the implementation of national policies on financing of the Primary Health Care.
Specific Pharmacy and drug chain management
- The field medical coordinator based in Paoua will be responsible of the management of the mission pharmacy located in Mentor’s base
- He will evaluate, set up and follow the implementation of procedures on different levels of the supply chain of drugs and other medical items.
- During regular training program cycles, facilitate training module on basic stock management for health facility staff and CHW’s and oversee that pharmacy stock is properly managed during supervisory visits.
- In close collaboration with the Country medical coordinator, he will evaluate the needs of the mission and elaborate the international medical orders.
- Under the supervision of the country medical coordinator and in collaboration with the two other project medical coordinators, he will insure the implementation and the follow up of the procedures insuring secured drug chain management. He might be asked to visit other Mentor bases and he will be invited to participate to regular medical coordination meetings.
- He will evaluate and train Mentor’s supervisors and stock managers on different tools related to the chain of drugs and other medical supplies
- As required, recruitment and training of locally employed programme supervisors.
- Respect MENTOR’s Security Guidelines and advise the Base Coordinator immediately on security issues encountered.
- Follow and implement all existing financial, administrative and logistical procedures as well any new procedures and guidelines as communicated by the Base Coordinator.
- Includes the possibility of transfer to another similar post in another MENTOR country programme within the period of this contract agreement.
- Any other duties as may be assigned by the Country Director and agreed with the MENTOR Programme Manager.
Qualified senior nurse other similar related medical certification (doctor, pharmacist, public health specialist …)
Solid knowledge of community based programmes an advantage
At least 3 years field experience in a similar environment
Experience in managing teams in the field in insecure environments
Experience in pharmacy management especially in difficult context
Proven capacity to train others
Flexible and willing to learn
Practical, hands on approach
Fluent French (oral and written).
Good English (oral and written)
Familiarity with NGO working environments and standard procedures.
Excellent team worker and communications skills
Ability to work long hours
Honest, conscientious and reliable
Drivers licence B required.