Field/ Prevention Coordinator – South Sudan

Field/ Prevention Coordinator- South Sudan


Work Base: MENTOR South Sudan field base – Malakal and/or Bentiu PoC

Responsible to: Country Director

Duration: 6 months with possible extension

Start date: September 2016

Fee: USD / month

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The Field Coordinator for the South Sudan field base will be directly responsible for the coordination of the field base located in one of the northern States where MENTOR is operational, and to assist the South Sudan Country team to set up a new Emergency Programme. He/she will furthermore provide direct operational support to the MENTOR Initiative technical team to allow for a successful implementation of an extensive vector borne disease (VBD) control programme in the assigned State or States, which includes VBD case management training and vector control activities.

The main responsibilities of this post include the following:


  1. Programme support:

The Field Coordinator is responsible for operational support to the technical team for programme activities implemented in the assigned State:

  • In collaboration with the OSC, oversee and expedite all procurement requests received from Programme Teams (both prevention and case management) and organise for their transportation to field destinations.
  • Ensure proper warehousing and storage of both medical and prevention commodities with close attention to the temperature limitations of medical commodities.
  • Provide direct operational support during roll out of prevention campaigns as per requirements of the prevention team. This will include supervision of the local staff members to ensure best practice during the campaigns.
  • Organise with the MENTOR Prevention team an Indoor Residual Spraying (IRS) campaign in the targeted host and IDP population.
  • Organise with the MENTOR Prevention team mosquito and fly larval control campaigns as appropriate and deemed necessary.
  • In close collaboration with the MENTOR Medical Coordinator in South Sudan, coordinate required support to obtain access (for the local host/displaced population) to quality case management of malaria and other VBDs;
  • Oversee the implementation of extensive IEC/BCC concerning malaria control amongst target population


  1. Prevention Activities:
  • Provide technical and operational capacity building of MoH, NGO and community teams in, and
  • delivery of, indoor residual spraying (IRS) and Long Lasting Insecticide treated Nets (LLIN) distribution, and larval control campaigns. These will be mainly focussed on malaria control, but could also involve vector control campaigns for kala azar, dengue, yellow fever and any other VBD found in South Sudan.
  • Plan, supervise and evaluate the vector control campaigns conducted by MENTOR
  • Train, supervise and manage The MENTOR Initiative national prevention managers and core supervisors. Assure that they follow the work plan and activities set in the programme objectives. Manage human resources under his/her direct line management in co-ordination with the CD.
  • In close collaboration with the MENTOR Initiative Logistical team, be responsible for ensuring appropriate handling, storage and upkeep of all vector control materials and equipment.
  • Ensure basic mapping of all vector control activities in South Sudan and maintain up to date information on these areas.
  • In close collaboration with the MENTOR medical team in South Sudan, ensure a package of simple, clear and culturally appropriate IEC is provided to all programme recipients.
  • Assist in the creation of viable new proposals and budgets in liaison with the CD.
  • Preparation of relevant sections for weekly, monthly, quarterly and other ad hoc reports as required by HQ or the grant agreements.
  • Participation of relevant sections in frequent planning meetings.
  • Represent The MENTOR Initiative at relevant district/regional level meetings with the government and NGO partners to help inform and support a co-ordinated approach to vector born disease control strategies in South Sudan.
  • Provide technical supervision for partner vector control campaigns as and when required.
  • Support the CD in assessment missions when required.
  • Any other duties as may be assigned by the CD and agreed with the HQ South Sudan Program Manager and/or the Director.


  1. Operational support and general base management – field base

The Field Coordinator will ensure that the field base within the South Sudan programme operates on the basis of the organisation’s existing standardised systems and procedures within all aspects of operational support:

  • Responsible to ensure the proper set up of the MENTOR base if needed.
  • In collaboration with the CD and Operation Support Coordinator (OSC), ensures they communicate the need for the recruitment of the local staff, and is responsible for permanent training and capacity building of local staff. The Field Coordinator ensures, in collaboration with the CD and OSC, that HR management systems are implemented properly and in line with local labour laws (respect of recruitment procedures, respect of internal rules and sexual harassment policies, performance review, payroll, etc.).
  • In collaboration with the CD and the OSC, oversee that standard MENTOR administrative procedures and forms are adhered to and used for regular administrative matters including provision of documents as requested by relevant official authorities, and/or setup of MoUs with relevant local authorities.
  • Assist the OSC (based in Juba) with the proper implementation of MENTOR finance field systems to ensure that timely and accurate financial reporting is sent to the Financial Coordinator as required as well as to oversee adequate cash flow and regular follow up on budget expenditure and planning.
  • In close collaboration with the OSC, ensure proper implementation of logistics procedures for warehousing and asset management, fleet and fuel management, communications systems and maintenance, local procurement and overall programme logistics support for VBD control activities.


  1. Security Management

In close collaboration with the CD, the field coordinator is responsible for overall security management:

  • With support from the CD, responsible for update of and adherence to Security procedures and practice in the field base. This includes providing field related input to update the security guidelines for South Sudan, strict respect of general security rules (vehicle usage, curfew, appropriate behaviour, etc.) by all team members and daily gathering, analysis and sharing (with CD) of security related information.
  • Ensure solid networking and in depth and regular information collection on the situation in and around the area of responsibility.
  • In coordination with the logistics team, oversee that security related logistical support for the operations is adequate and functional.
  • Brief the CD on a daily basis on the security situation in the area of responsibility and provide input to the MENTOR Initiative security guidelines for South Sudan as requested by the CD.
  • As per instructions from the CD, oversee and manage any security incidents in the area of responsibility – including evacuation or hibernation.
  • Ensure the strict respect of general security rules (vehicle usage, curfew, appropriate behaviour etc.) by all MENTOR team members present in the base of his/her responsibility.


  1. Communication and HR communication
  • Internal:
  • Organise regular general team meetings as well as operational support meetings
  • Provide input to MENTOR bi-weekly situation reports, and base-specific reports when required.
  • Provide clear and regular communication and collaboration with the OSC, the Prevention Coordinators and the Medical Coordinators and respect the lines of communication.
  • Responsible for briefing expatriates on general context and security issues in the field upon their arrival to the field base
  • Carry out performance evaluations as required for staff members under his/her direct management.
  • Overall responsible for the respect and adherence by expat and local team members to the MENTOR code of conduct including policies in regards to sexual harassment.
  • External:
  • Assist the CD with field related information for external reports and/or donor proposals.
  • Participate in external meetings related to general or security context in the areas of intervention. If required, participate in external meetings that concerns programme matters (if no programme staff is available)
  • Ensure a transparent and efficient exchange of data, context reports etc. with relevant stakeholders.


  1. Other
  • From time to time and as requested work with MENTOR Initiative Grants Management Team to share best practice across the organization.
  • Includes the possibility of transfer to another similar post in another MENTOR Initiative country programme within the period of this contract agreement.
  • Any other duties as may be assigned by the CD and agreed with the Director.

Potential similar role in another MENTOR team/programme, by mutual consent