Job Title: Field Programme Coordinator
Area of work: MENTOR bases in the North West CAR.
Duty Station: Batangafo (Ouham prefecture)
Responsible to: Hierarchically under the MENTOR Initiative Base Coordinator and functionally under the Country Programme Coordinator
Responsible for: Field MedCo assistant, pharmacy manager and field supervisors
Duration: 12 months
Start date: February 2018
Fee: 3,500USD / month
Send CV and letter of motivation to [email protected]. Applications sent without a letter of motivation will not be considered
The Batangafo based Field Programme Coordinator (FPC3) is responsible for all the community health aspects of MENTOR’s operational response with emphasis on support to MENTOR supported Community based Healthcare Workers (CHWs) and health posts in the sub districts of Batangafo and Nana Bakassa. Under the technical line management of the Country Programme Coordinator, he/she guarantees the quality management of MENTOR programme in the area and contributes to the impact of the program as per donor agreements and logical frameworks, further justified through monitoring and evaluating on progress.
His/her specific competence/specialization will be used to give technical and practical support to the health programs in the mission
- Direct program support
Technical support to health posts
- As required and in close collaboration with the concerned FPC from other bases, organise and prepare training sessions (initial and refresher) for clinical staff in the supported health facilities. The curricula for these trainings will cover case management of frequent pathologies in the target area including care-taking of referred (severe) cases from the MENTOR supported Community Health Worker network. Elaborate and distribute tools (decision making trees) to facilitate differential diagnosis for the clinical staff.
- Coordinate and participate in regular supervisory visits to the supported health posts with the specific objective of ensuring the provision of quality care to patients
Technical support to CHW network
- As required and in close collaboration with the Country Programme Coordinator (CPC) and the Base Coordinator, assist with the recruitment of new Community Health Workers (CHWs) in the areas of his/her responsibility. This includes identification as well as training and equipping the CHW.
- With the assistance of a team of locally recruited programme supervisors and in close collaboration with the CPC, organise and implement onsite technical training and oversee general performance of CHWs.
Drug supplies (Programme level)
- In close collaboration with the concerned FPC’s, Logistics Coordinator, Coordinators and the Country Program Coordinator, responsible for overseeing proper management of the MENTOR stock of drugs and small medical equipment for the targeted health facilities and CHWs in the concerned sub prefectures of Batangafo and Nana Bakassa.
- Following a reboot of the pharmacy by the FPC3, spot-checks clear storage and labelling of drugs and medical supplies from different donor sources for accountability purposes.
- In order to avoid stock ruptures at health facility and CHW level, organise for regular supplies of drugs based on consumption records and rational usage of the drugs provided.
- In collaboration with the Base Coordinator, responsible for secured and efficient service of the central pharmacy
- In collaboration with the CPC, set up required mechanisms in order to ensure efficient referral mechanisms. In addition to facilitate the physical transport of patients referred by CHWs, this includes the set-up of referral documents to allow for efficient care-taking at referral level and tracing of referred patients.
- Organise for the participation of health facility staff and/or District/Regional level MoH coordination staff in supervisory visits of the MENTOR supported CHW network.
- Organise for regular internal and external technical meetings to coordinate and follow up on efficiency of referral mechanisms.
- In close collaboration with the Country Programme Coordinator and the Base Coordinator, ensure that prevention activities are fully integrated into the support to health facilities and CHWs: General IEC (provision of sensitisation tools at clinic level etc), LLIN distribution, Indoor Residual Spraying campaigns (IRS) etc.
Monitoring and evaluation
- Directly responsible for timely collection and analysis of statistics from the supported health facilities and CHW network.
- Effective monitoring and analysis of data from Health Facilities and CHWs to identify areas in need of targeted training and supply activities.
- On the basis of the statistics analysed, makes reports and recommendations to the Country Director and the Country Programme Coordinator.
- Assist in conducting malaria prevalence, anaemia, other clinical monitoring surveys, disease mapping and baseline data collection surveys.
Reporting / Proposal writing
- Prepare monthly reports on the progress in health facility support activities and relevant indicators for MENTOR line management and the National Health authorities.
- As required, advise and assist the mission Medical/Technical Coordinator in the drafting of (budget) proposals.
- Assist the Country Director and the Country Programme Coordinator with technical aspects of writing donor reports so that these are prepared and submitted in a timely manner, as per the grant agreements.
- Participate in the elaboration of regular internal situation reports (‘sitreps’) for subjects directly related to his/her responsibilities.
- Ensure close collaboration with other health NGOs working in the target areas.
- Represent The MENTOR Initiative at district/regional level medical / technical meetings with the government, NGO partners and donors when required.
- Stimulate positive interaction and keep good relations with all partners.
- Develop strategies in collaboration with other stakeholders and the regional health authorities on capacity building at the peripheral level of the health care structure.
- Collaborate with staff from the National Health Structure at regional level on the implementation of the programme activities.
- Collaborate with all stakeholders in the health sector at regional level on the implementation of national policies on financing of the Primary Health Care.
- As required, recruitment and training of locally employed programme supervisors.
- Respect MENTOR’s Security Guidelines and advise the Base Coordinator immediately on security issues encountered.
- Follow and implement all existing financial, administrative and logistical procedures as well any new procedures and guidelines as communicated by the Base Coordinator.
- Includes the possibility of transfer to another similar post in another MENTOR country programme within the period of this contract agreement.
- Any other duties as may be assigned by the Country Director and agreed with the MENTOR Programme Manager.
- Relevant experience in programme management – in particular on health community programmes
- Solid experience with operations in insecure and volatile environments
- Organised, self starter, able to build and maintain partnerships
- Proven capacity to manage a team and train others
- Flexible and willing to learn
- Excellent team worker and communications skills
- Practical, hands on approach
- Fluent French and good English (written and oral)
- Familiarity with NGO working environments and standard procedures.