Field Programme Coordinator – Central African Republic
Job Title: Field Programme Coordinator
Area of work: MENTOR bases in the North West CAR
Duty Station: Paoua (Ouham Pendé prefecture)
Responsible to : Hierarchically under the MENTOR Initiative Base Coordinator and functionally under the Health Programme Coordinator (HPC)
Functionally responsible for: Field Programme Coordinator assistant, pharmacy assistant, data entry clerks and field programme supervisors (local staff) based in Paoua Duration: 12 months Start date: Asap Closing date: until suitable candidate is found Fee: 3500- 4000 USD per month depending on experience.
Send CV and letter of motivation to firstname.lastname@example.org, email@example.com and firstname.lastname@example.org. Applications sent without a letter of motivation will not be considered. Candidates must be prepared and motivated to carry out regular field trips to remote villages. Please mention that you saw this advert on the MENTOR website when applying.
The Paoua based Field Programme Coordinator (FPC) is responsible for all the community health aspects of MENTOR’s operational response with emphasis on support to MENTOR supported Community based Healthcare Workers (CHWs) and health posts in the sub districts of Markounda, Paoua and Nangha Boguila. Under the technical line management of the Health Programme Coordinator (HPC), he/she guarantees the quality management of the MENTOR programme in the area and contributes to the impact of the program as per donor agreements and logical frameworks through extensive monitoring and evaluation. His/her specific competence/specialization in regards to epidemiology will be used to give technical and practical support to the health programs in the mission.
A. General Technical Support to the mission (in close cooperation with the HPC):
- Improve the current data collection formats for both CHWs and health facilities, and ensure that these are in line with new donor / log frame data requirements.
- Data collection forms are to be simple and using clear language in order to be fully adapted to the skills level for CHWs and staff in the supported health facilities.
- In close collaboration with the MENTOR Initiative teams in North West CAR, the data collection forms are to be tested and further reviewed / amended as required.
- In close collaboration with the medical team, review forms and set up to implement exit surveys and checklist assessments during supervision and prepare an electronic tool to integrate all this information for statistic interpretation and reference tool (toolbox).
- Maintain and update database that allows for the MENTOR Initiative medial team to filter and extract data for M&E purposes.
- Ensure that data required for the database are coherent with the data requested on the data collection formats.
- When applicable, work on the restitution of data already entered during previous grants and present it in the appropriate format for reporting or for operational research.
- Advise on implementation of a comprehensive database in the different projects and make sure that all MENTOR bases are using the same forms (both electronic and paper versions).
Technical support to CHW network
- As required and in close collaboration with the Health Programme Coordinator (HPC) and the Base Coordinator, assist with the recruitment of new Community Health Workers (CHWs) in the areas of his/ her responsibility. This includes identification as well as training and equipping the CHWs.
- With the assistance of a team of locally recruited programme supervisors and in close collaboration with the HPC, organise and implement onsite technical training and oversee general performance of CHWs.
- In close collaboration with the concerned FPCs, Logistics Coordinator, Base Coordinators and the Health Programme Coordinator, responsible for overseeing proper management of the MENTOR stock of drugs and small medical equipment for the targeted health facilities and CHWs in Paoua, Markounda and Nangha Boguila.
- In close collaboration with the FPC/ pharmaceutical referent, carry out spot-checks and ensure clear storage and labeling of drubs and medical supplies from different donor sources for accountability purposes.
- In order to avoid stock ruptures at health facility and CHW level, organise for regular supplies of drugs based on consumption records and rational usage of drugs provided.
- In collaboration with the Base Coordinator, responsible for secured and efficient service of the Paoua pharmacy.
- In collaboration with the HPC, set up required mechanisms in order to ensure efficient referral mechanisms. In addition to facilitate the physical transport of patients referred by CHWs, this includes the set-up of referral documents to allow for efficient care-taking at referral level and tracing of referred patients.
- Organise for the participation of health facility staff and/ or District/Regional level MoH coordination staff in supervisory visits of the MENTOR supported CHW network and health facilities.
- Organise for regular internal and external technical meetings to coordinate and follow up on efficiency of referral mechanisms.
- In close collaboration with the Health Programme Coordinator and the Base Coordinator, the FPC ensures that prevention activities are fully integrated into the support to health facilities and CHWs: General IEC (provision of sensitisation tools at clinic levet etc), LLIN distribution, Indoor Residual Spraying campaigns (IRS) etc.
- In close collaboration with the Health Programme Coordinator and the Base Coordinator, organises Mass Drug Administration campaigns across the areas for which he/ she is responsible.
Monitoring and evaluation (see also general technical support)
- Directly responsible for timely collection and analysis of statistics from the supported health facilities and CHW network.
- Effective monitoring and analysis of data from Health Facilities an CHWs to identify areas in need of targeted training and supply activities.
- On the basis of the statistics analysed, makes reports and recommendations to the Country Director and the Country Medical Coordinator.
- Assist in conducting malaria prevalence, anemia, other monitoring surveys, disease mapping and baseline data collection surveys.
Reporting/ Proposal writing
- Prepare monthly reports on the progress in health facility support activities and relevant indicators for MENTOR line management and the National Health authorities.
- As required, advise and assist the Country Director in the drafting of budget proposals.
- Assist the Country Director and the Health Programme Coordinator with technical aspects of writing donor reports so that these are prepared and submitted in a timely manner, as per the grant agreements.
- Participate in the elaboration of regular internal situation reports (‘sitreps’) for subjects directly related to his/ her responsibilities.
- In close collaboration with the Base Coordinator, ensure close collaboration with other health NGOs working in the target areas.
- Represent The MENTOR Initiative at district/ regional level medical / technical meetings with the government, NGO partners and donors when required.
- Stimulate positive interaction and keep good relations with all partners.
- Collaborate with staff from the National Health Structure at regional level on the implementation of the programme activities.
- Collaborate with all stakeholders in the health sector at regional level on the implementation of national policies including cost recovery policy.
- As required, recruitment and training of locally employed programme supervisors.
- Respect MENTOR’s Security Guidelines and advise the Base Coordinator immediately on security issues encountered.
- Follow and implement all existing financial, administrative and logistical procedures as well as any new procedures and guidelines as communicated by the Base Coordinator.
- Includes the possibility of transfer to another similar post in another MENTOR country programme within the period of this contract agreement.
- Any other duties as may be assigned by the Country Director and agreed with the MENTOR Programme Manager at HQ level.
Epidemiological / health background
Solid knowledge of community based programmes an advantage
Experience in managing teams in the field in insecure environments
Experience in data management and analysis
Strong motivation to operate in very remote villages
Proven capacity to train others
Flexible and willing to learn
Practical, hands on approach
Fluent French (oral and written)
Good English (oral and written)
Familiarity with NGO working environments and standard procedures.
Excellent team worker and communication skills
Ability to work long hours
Hoest, conscientious and reliable
Drivers licence B requires