Project Medical Coordinator- CAR


Project Medical Coordinator- Central African Republic

Job Title: Project Medical Coordinator

Work Base: MENTOR bases in the North West CAR.

Responsible to: Hierarchically under the MENTOR Initiative Base Coordinator and functionally under the

Country Medical Coordinator

Duration: 6-12 months

Start date: June 2016

Closing date: until suitable candidate is found

Fee: 3000-3500USD per month depending on experience


Send CV and letter of motivation to and

Applications sent without a letter of motivation will not be considered


The Project Medical Coordinator is responsible for all the medical aspects of MENTOR’s operational response with emphasis on support to MENTOR supported Community based Healthcare Workers (CHWs) and health posts in his/her area of responsibility. Under the technical line management of the Country Medical Coordinator, he/she guarantees the appropriate implementation and management of medical aspects of MENTOR programmes in his/her area of responsibility and ensures the achievement of the objectives as per donor agreements and logical frameworks.


The main responsibilities of this post include the following:

Technical support to health posts

·         With support from the Country Medical Coordinator, organise and prepare training sessions (initial and refresher) for clinical staff in the supported health facilities. The curricula for these trainings will cover case management of frequent pathologies in the target area including care-taking of referred (severe) cases from the MENTOR supported Community Health Worker network. Pre and post tests are to be included in the training sessions

·         Elaborate and distribute tools (decision making trees) to facilitate differential diagnosis for the clinical staff.

·         Coordinate and participate in regular supervisory visits to the supported health posts with the specific objective of ensuring the provision of quality care to patients


Technical support to CHW network

·         As required and in close collaboration with the Country Medical Coordinator and the Base Coordinator, assist with the recruitment of new Community Health Workers (CHWs) in the areas of his/her responsibility. This includes identification as well as training and equipping the CHW.

·         With the assistance of a team of locally recruited programme supervisors and in close collaboration with the Country Medical Coordinator, organise and implement onsite technical training and oversee general performance of CHWs.


Drug supplies

·         In collaboration with the Logistics Coordinator, the Base Coordinators and the Country Medical Coordinator, responsible for ensuring proper management of the MENTOR stock of drugs and small medical equipment for the targeted health facilities and CHWs.

·         Train health facility staff and CHWs in basic stock management and oversee that pharmacy stock is properly managed during supervisory visits.

·         In order to avoid stock ruptures at health facility level and within the CHW network, organise for regular supplies of drugs based on consumption records and rational usage of the drugs provided.

·         Closely monitor consumption of tracer drugs for stock rupture.

·         Assist the Country Medical Coordinator in preparing national and international medical orders.


·         In collaboration with the Country Medical Coordinator, set up required mechanisms in order to ensure efficient referral mechanisms. In addition to facilitate the physical transport of patients referred by CHWs, this includes the set-up of referral documents to allow for efficient care-taking at referral level and tracing of referred patients.

·         Organise for the participation of health facility staff and/or District/Regional topamax level MoH coordination staff in supervisory visits of the MENTOR supported CHW network.

·         Organise for regular internal and external technical meetings to coordinate and follow up on efficiency of referral mechanisms.


·         In close collaboration with the Country Medical Coordinator, the Prevention Coordinator and the Base Coordinator, ensure that prevention activities are fully integrated into the support to health facilities and CHWs: General IEC (provision of sensitisation tools at clinic level etc), LLIN distribution, Indoor Residual Spraying campaigns (IRS) etc.


Monitoring and evaluation

·         Directly responsible for timely collection and analysis of statistics from the supported health facilities and CHW network.

·         Effective monitoring and analysis of data from Health Facilities and CHWs to identify areas in need of targeted training and supply activities.

·         On the basis of the statistics analysed, makes reports and recommendations to the Country Director and the Country Medical Coordinator.

·         Assist in conducting malaria prevalence, anaemia, other clinical monitoring surveys, disease mapping and baseline data collection surveys.


Reporting / Proposal writing

·         Prepare monthly reports on the progress in health facility support activities and relevant indicators for MENTOR line management and the National Health authorities.

·         As required, advise and assist the mission Medical/Technical Coordinator in the drafting of (budget) proposals.

·         Assist the Country Director and the Country Medical Coordinator with technical aspects of writing donor reports so that these are prepared and submitted in a timely manner, as per the grant agreements.

·         Participate in the elaboration of regular internal situation reports (‘sitreps’) for subjects directly related to his/her responsibilities.



·         Ensure close collaboration with other health NGOs working in the target areas.

·         Represent The MENTOR Initiative at district/regional level medical / technical meetings with the government, NGO partners and donors when required.

·         Stimulate positive interaction and keep good relations with all partners.

·         Develop strategies in collaboration with other stakeholders and the regional health authorities on capacity building at the peripheral level of the health care structure.

·         Collaborate with staff from the National Health Structure at regional level on the implementation of the programme activities.

·         Collaborate with all stakeholders in the health sector at regional level on the implementation of national policies on financing of the Primary Health Care.



·         As required, recruitment and training of locally employed programme supervisors.

·         Respect MENTOR’s Security Guidelines and advise the Base Coordinator immediately on security issues encountered.

·         Follow and implement all existing financial, administrative and logistical procedures as well any new procedures and guidelines as communicated by the Base Coordinator.

·         Includes the possibility of transfer to another similar post in another MENTOR country programme within the period of this contract agreement.

·         Any other duties as may be assigned by the Country Director and agreed with the MENTOR Programme Manager.

Job Requirements:

Qualified senior nurse other similar related medical certification

Solid knowledge of community based programmes an advantage

At least 3 years field experience in a similar environment

Experience in managing teams in the field in insecure environments

Proven capacity to train others

Flexible and willing to learn

Practical, hands on approach

Fluent French (oral and written).

Good English (oral and written)

Familiarity with NGO working environments and standard procedures.

Excellent team worker and communications skills

Ability to work long hours

Honest, conscientious and reliable

Drivers licence B required.